Policy & Access Definitions

Access Policy

  • All access is granted through an approval process and may require completion of training before assignment.
  • Users are granted minimum access for job requirements.
  • Access is automatically removed when users transfer departments or leave the University.

See also Access Process Overview and Request Form

Family Educational Rights and Privacy Act (FERPA)

No access is granted to the system without successful completion of FERPA training. Users may be required to take FERPA again annually or after transferring to a new department. If training is not completed access will be denied or removed.

Enroll & Pay Basics

Sign-on, changing password, icons, user defaults, navigation, searches, favorites, and academic structure.

Student Records

Student Information (view-only access)

  • Student Information 1 - Student demographic information, schedule of classes & catalog, and student schedules. (Does not include grades or GPA).
  • Student Information 2 - Level 1 access plus class and grade rosters, instructor schedules, and class permission numbers.
  • Student Information 3 -  Level 2 with additional student academic information, such as grades, GPA, and transfer credit.

Service Indicators

  • Adding and releasing Service Indicators (holds) by academic advisors and university administrative staff.

Class Permission Numbers

  • Creation of class permission numbers by staff in academic departments.

Student Groups

  • Maintaining student groups for university departments.

Plans & Sub-Plans

  • Access to update a student's major by selected university administrative staff.

See also Resources

Student Financials

Student Self-Service View
  • View financials student self-service information for faculty, staff, and student employees.

Inquiring Accounts

  • View tuition and customer accounts for faculty, staff and student employees.

Student Financials Post

  • Posting to Account - Includes information on placing debits and credits on a student account.